Category Archives: Wine Compliance

Wineries: No cross outs on your weigh tags!
Posted on 2014-08-21 by Ann Reynolds

It’s game on for crush 2014! I now regularly see trucks carrying those familiar white plastic bins on the roads here in Napa. Once the grapes start rolling in things heat up pretty fast. (No fermentation-related pun intended) Things can also quickly become rather chaotic when it comes to harvest related recordkeeping. Specifically your weigh tags. If you are someone who fills out weigh tags- I’ve got a warning reminder for you: one thing the county and the state do NOT want to see on your weigh tags: numbers that are crossed out. Those numbers would of course be your weights, the gross, tare and net that are filled out on a weigh tag. Continue reading





What does wine production really mean?
Posted on 2013-09-09 by Ann Reynolds

napa-county-logo-150x150

I’ve recently read some articles about random audits here in Napa county conducted by the planning office. These random audits occur annually on 5% of Napa’s wineries which hold use permits with the county planning office. One of the key items they are looking at during these audits is a winery’s production gallons. The term production gets tossed around a lot in the wine business. It means different things to the different people and different agencies connceted to it, and in my world of compliance it has very specific definitions given to it by government agencies such as the county planning office in this case. It is also a specifically defined term used by the Alcohol Tobacco Tax & Trade Bureau (TTB). Do you know the difference in definition between those two agencies and how it can impact your winery?

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Harvest (training) on Sale!
Posted on 2013-08-28 by Ann Reynolds

on-saleYep- it is game on for harvest 2013 from the sights and stories around here in Napa County. Mostly the “early” varietals so far, your lower alcohol wines. I’ve been hearing from several folks with random crush related questions around their compliance. Nothing like waiting til the last minute! If you haven’t seen it already- take a look at my last post with some suggestions for preparing your harvest compliance tasks.   The questions I’m getting are mostly around the topic of weigh tags. Those (regulated) documents used for tracking (& buying & selling) loads of grapes. Do you know whether your weigh tags meet federal, state & county requirements? 

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Harvest 2013 is Here! Is Your Compliance Ready?
Posted on 2013-07-25 by Ann Reynolds

Another annual cycle is once again upon us in the wine business: harvest. AKA “crush”. The predictions that have been floating around out in web postings for the past month state that this will be an early and big year for grapes here in Northern California. Early and big. Two words that when used in combination to describe the grape harvest tend to leave winery staff cringing. The unpredictable nature of the grape harvest definitely adds a level of excitement (or frustration) for those who have to deal with the tracking area of winery records.  This means you if you are a weighmaster or manage data entry of harvest work orders and keep track of your wines as they become “produced”. If this sounds like you do you know if all your records are ready? Do you know how you can tell?

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Woops Wineries……….did you spill something?
Posted on 2013-06-13 by Ann Reynolds

I just recently read a story about a spill that happened at a winery where a tank holding 7,500 gallons of wine had a bolt break, causing the wine to spill out and head rapidly down the drain.

I’ve actually seen a few of these wine loss events happen over the years at different wineries and definitely the bulk of the activity happens frantically as the scene originally unfolds. Cellar crew scrambling madly to catch the wine spraying out from the tank and re-direct it into another one to minimize the overall loss as much as possible. A pretty incredible event to watch to see the crew spring into action and coordinate their efforts to manage the chaos as best as possible.

But what about afterwards? After the frenzy has died down, wine gallons have gone down the drain, and the rest have been relocated into other tanks/vessels? Do you know what details need to be sent to the TTB to inform them of the wine loss?

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Guess what Alternating Proprietors? You CAN take your COLAs with you!
Posted on 2013-06-05 by Ann Reynolds

Today’s blog post is for anyone who either is an Alternating Proprietor (AP) or is a site that hosts them & offers TTB label approval submission assistance. I just learned this newest TTB update twist last week that can save you some time when planning for your bottlings- by eliminating the need for the label approval step in that process. Here’s the scenario I’m talking about. One of the advantages as an AP is that since you are sharing the space of an already existing winery if you decide you need a change of scenery you can pick up and “move your winery” to another site that hosts AP’s. Now after you’ve made that move, how does it then impact your label approval activities?

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5 Gallon Kegs, Label Approvals and You.
Posted on 2013-04-12 by Ann Reynolds

5 gallon kegs have become a popular way for wineries to get their product out into the marketplace, specifically the by-the-glass marketplace. I had a client contact me recently for assistance with a new label approval (COLA) for his upcoming bottling. I’ve filed these for him in the past but this year was the first time he’d decided to try out the 5 gallon keg route. He asked me if a label approval was required for them, and I honestly didn’t have an answer for him right away.

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2012 Winery Compliance Wrap Up…….& What To Watch For in 2013.
Posted on 2012-12-30 by Ann Reynolds

Here we are at years end. A time often focused on assessing the years events & developments, ups and downs. For the winemaking world 2012 has already been marked as an incredible one in relation specifically to the grape harvest. (At least here in California) But what about in relation to compliance? What were the stories there? And what’s to come for wineries in 2013 that they’ll want to pay attention to for keeping on top of their compliance?

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Wineries, Who Is In Your Compliance Corner?
Posted on 2012-12-03 by Ann Reynolds

Quick question my winemaking compliance friends, When you researched for the answer to a compliance question were you ever frustrated with the first answer you were given? And by frustrated I mean the answer you were given either was not very clear or just didn’t sound like the right one you were after? My simple solution when this happens to you? Get a second opinion.

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Things To Be Thankful For In Winemaking Compliance
Posted on 2012-11-21 by Ann Reynolds

Yes I know, “thankful” and “compliance” don’t usually show up in the same sentence together. But if you’re someone who has spent the past 15 years interacting with the TTB from a recordkeeping and reporting standpoint you can appreciate the improvements that have come along to simplify the process. Plus I’m a person who believes in a regular practice of gratitude. So in the spirit of this annual American tradition from our founding days I’ve summarized a few of this years compliance “developments” that I’m grateful for.

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